A free scan of what your retailers deducted, and what you can get back.
Chargebacks and deductions run 5–15% of gross sales, according to Inmar. Cinderhaven, a fictional specialty food brand built from realistic test data for these worked examples, carried $1.35M in unresolved deductions over 36 months and never contested about two-thirds of those dollars. No one decided to let the money go. Tracing dozens of deduction codes across remittance stubs is a second job on top of running the company.
I built the tooling to do exactly that. The scan is free. If you want the money recovered, I work on contingency: no recovery, no fee.
Start the scan
About three minutes. You answer these questions; I send a data checklist and an NDA; you send the file through a private link.
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Private, expiring upload, never email. Mutual NDA before anything moves. Files destroyed within 30 days of delivery, with a certificate. Methods published, tools open source.
How it works
1. You send the data.
Up to twelve months of deduction data: remittance stubs, deduction reports, whatever format your retailers and distributors send. Walmart, Costco, UNFI, KeHE, and most others parse cleanly. Messy exports are fine; messy exports are the job.
2. I run the scan.
Every deduction categorized by code and root cause. Disputable items flagged, priced, and ranked by recovery likelihood. You get a written summary: total deducted, what’s disputable, what it’s worth, and where the leaks concentrate.
3. You decide.
Take the report and dispute them yourself. It’s yours either way. Or have me run the recovery: I file the disputes, work the retailer portals, and keep 30% of what actually comes back. Money that doesn’t come back costs you nothing.
What the scan tells you
- Total deductions by retailer, code, and root cause
- Which deductions are disputable and the dollar value of each
- Your projected recovery at typical win rates
- The upstream failures generating the deductions, so the bleed stops, not just this year’s losses
Why contingency
Because a brand that’s already losing margin to deductions shouldn’t have to gamble a consulting fee to find out how much. The incentive alignment is the point: I only get paid when your money comes back. If the scan shows there’s nothing worth chasing, I’ll tell you that too. It happens, and you’ll know your deduction management is working.
Common questions
Do you handle vendor deduction recovery?
Yes. A vendor deduction is any amount a retailer or distributor subtracts from what it owes you, and recovering it is the second step after the scan: the scan finds the deductions worth disputing, then I file the disputes on contingency and keep 30% of what comes back.
What do you need from us, exactly?
Deduction/chargeback detail from your retailers or distributors covering up to the last 12 months. Fewer is fine. If you’re not sure what to pull, I’ll send a one-page checklist per retailer. Most brands gather it in under an hour.
Is our data safe?
Mutual NDA before anything moves. You upload through a private, expiring link, not email, because I don’t want your deduction detail sitting in an inbox any more than you do. Your files are kept isolated and are never used to train any model. I keep a checksum of every file you send, so you can verify exactly what I received. When the work is done I destroy all of it and send you a certificate listing each file, its checksum, and how it was destroyed. The only thing I keep is the report I wrote for you.
How long does the scan take?
Five business days from receiving usable data.
What’s the catch?
There isn’t one. The scan is the sales pitch. If it finds recoverable money, most brands want the person who found it to go get it. If it doesn’t, you got a free audit of your deduction exposure.
What win rate should we expect?
Cinderhaven won about 42% of the dollars it disputed. The bigger number is the two-thirds of its deduction dollars it never contested at all.
Send the data, get the number.
Start the free scan